2023 Virtual Conference
October 31 – November 2
Fostering Conversations on Questions that Matter
Core to the work of Smithsonian Affiliations is catalyzing public engagement, sparking curiosity and learning, and ultimately inspiring a deeper understanding of our world and how it can be changed for the better. We know that to make this kind of change, we have to start—and continue—to have conversations with our audiences, our stakeholders, our colleagues, and ourselves. We have to commit to looking deep within our organizations to amplify untold or neglected perspectives, experiences, and stories of people and communities, and be sure they are represented in all that we do. This is ongoing work, and at the 2023 Smithsonian Affiliations Virtual Conference, we will come together to hear from different and diverse perspectives sharing the ways we are all fostering conversations around questions that matter.
Registered attendees will receive access to the Virtual Attendee Hub with their conference registration. If you do not receive the password, please email affiliates@si.edu.
Conference Schedule
Overview
The 2023 Affiliations Virtual Conference includes activities on Monday, October 30 through Friday, November 3. All times are in EASTERN TIME. An overview of each day is below:
NOTE- Registered attendees will access the sessions via the Attendee Hub (currently in development).
Download a printable Conference Agenda here.
Monday, October 30
12:00 – 5:00 PM
Informal meetups and Affiliate executive leadership meetings
Tuesday, October 31
12:00 – 5:15 PM
Opening Conversation Starter session
60-minute and 90-minute sessions
Wednesday, November 1
12:00 – 5:30 PM
60-minute and 90-minute sessions
Thursday, November 2
12:00 – 5:00 PM
60-minute and 90-minute sessions
Closing Conversation Starter session
Friday, November 3
12:00 – 3:00 PM
Informal meetups and Affiliate executive leadership meetings
Monday, October 30
All times are in EASTERN TIME.
Click on “Session Details” to toggle more information about each session.
Registration for individual sessions is not required unless otherwise noted.
12:00- 1:00 PM
Informal Discussion Session: Change Your Game
Session Details
Session Details
Jeff Brodie, Acting Director, Lemelson Center for the Study of Invention and Innovation, National Museum of American History
Jesse Lovejoy, Consultant, Change YOUR Game Educational / Public Programs
The Smithsonian Lemelson Center for the Study of Invention and Innovation is introducing its Change YOUR Game exhibit on March 15, 2024. The exhibit, which examines the powerful influences invention and innovation have had on the evolution and experience of sports in America, is focused on helping guests understand and advance their inventive identities. In service of this mission, a five-year strategy to design and deliver public programming has been created in support of the exhibit’s launch. In this meetup, you’ll learn about the programs that have been designed, how they have been created to work for and with Smithsonian Affiliates, and how the Lemelson Center would like to partner with you to help inspire your guests to understand and embrace their inventive identity. Registration required
Close Details
1:15 – 2:15 PM
Affiliate Executive Leadership Meeting (by invitation only)
2:30 – 3:30 PM
Informal Discussion Session: PreK-12 Field Trip Strategic Plan Group
Session Details
Session Details
Amy D’Amico, Division Director of Professional Services, Smithsonian Science Education Center
Ashley Naranjo, Education and Outreach Strategist, Smithsonian Office of the Undersecretary of Education
Meagan E. Smith, Affiliations Office, National Museum of American History
As part of the Smithsonian 2027: Our Shared Future strategic plan, a team from across the Smithsonian is working to improve our PreK-12 field trip offerings by understanding how the museum sector is approaching field trips—both in-person and online—in a post-COVID world. Our goals are to research the benefits of field trips, investigate how access to field trips can be more equitable, and develop recommended practices across Smithsonian units. We’re hoping that you’ll share your perspectives and lessons learned during this informal session. Registration required
Close Details
3:45 – 4:45 PM
Affiliate Executive Leadership Meeting (by invitation only)
Tuesday, October 31
All times are in EASTERN TIME.
Click on “Session Details” to toggle more information about each session.
Registration for individual sessions is not required unless otherwise noted.
12:00 – 1:00 PM Opening Conversation Starter
Engaging With Gen Z: A Conversation Around Climate Solutions
(Audience: All staff at an organization)
Session Details
Session Details
Fabian Arcila, Student, Ronald W. Reagan Doral Senior High School (Miami, FL)
Makenzie Metivier, Student, Eastern Connecticut State University (Windham, CT)
Alfredo Eladio Moreno, Student, New York University (New York, NY)
Ricardo Stanoss, Head of Conservation Capacity, Smithsonian National Zoo and Conservation Biology Institute
Parisa Vega, Student, University of California, Irvine (Irvine, CA)
Smithsonian Secretary Lonnie G. Bunch III said, “Earth Optimism shows us how to find hope in the face of odds that might seem overwhelming. It reminds us that change happens when we focus on what works–when we collaborate to find solutions and celebrate our successes.” In our opening Conversation Starter, a panel with Gen Z students will discuss what they are doing to work together to develop solutions that will help preserve our planet for generations to come, and the Smithsonian programs that are helping raise their voices and become advocates and future climate change leaders.
Close Details
— 15-minute break —
1:15 – 2:15 PM CONCURRENT SESSIONS
Building Inventive Identities Among Smithsonian Affiliate Audiences
(Audience: Education, Public Programs and Outreach, Exhibitions, Professional Development and Volunteer)
Session Details
Session Details
Nyssa Buning, Spark!Lab Network Manager, Lemelson Center for the Study of Invention and Innovation, National Museum of American History (NMAH)
Emma Grahn, Programs and Interpretation Manager, Lemelson Center, NMAH
Tim Pula, Interpretive Exhibits Inventor, Lemelson Center, NMAH
Monica Smith, Acting Deputy Director, Lemelson Center, NMAH
For Spark!Lab and the Lemelson Center’s upcoming interactive exhibition Change Your Game/Cambia tu juego (opening March 2024), our staff is working with two educational psychologists on a research-and-practice study to define, support, and foster audiences’ inventive identities. In this conference session, we look forward to sharing our research learnings to date and our plans for expanding this research through NMAH’s Draper Spark!Lab and the Spark!Lab Network and discussing with participants how our learnings and methods could serve the interests and needs of audiences across the greater Smithsonian Affiliate network. When we collectively foster interactive, learner-centered environments, we support youth as they develop the inventive habits of mind and skillsets necessary to navigate our changing world. But learning looks different in facilitated informal education spaces like Spark!Lab and unfacilitated museum or science center exhibitions. In this session, we hope that the information we share and discuss about the Lemelson Center’s inventive identity initiative can be leveraged by Smithsonian Affiliates to foster inventive identity formation among audiences across an array of educational settings and backgrounds. The ultimate goal is to engage, educate, and empower the public—especially people who have traditionally been overlooked and undervalued in the invention narrative—to see themselves as confident, proactive problem-solvers who can make positive social and technological impacts in their communities and beyond. Breakout rooms will be used in this session.
Close Details
Hearing the Doubly Invisible: Lessons from Community Conversations with Asian Americans
(Audience: Education, Public Programs and Outreach, Curators and Collections, Exhibitions)
Session Details
Session Details
Rick H. Lee, Director of External Affairs and Strategic Partnerships, Smithsonian Asian Pacific American Center
Kristine Patnugot, Writer/Producer/Director, Reel Clever Films
Matthew Jaber Stiffler, Research & Content Manager, Arab American National Museum (Dearborn, Michigan)
Emma Trone, Program Assistant, Smithsonian Asian Pacific American Center
In this session, attendees will learn how the Smithsonian Asian Pacific American Center (APAC) is tackling an educational video series about a group of people often doubly sidelined in our conversations about race, identity, and American history: Asian Americans who live in the Midwest. While there are currently more than 23 million people of Asian or Pacific Islander descent in the United States, AAPI stories remain untold, ignored, and invisible; this is often doubly true for the 2.7 million Asian Americans and Pacific Islanders who call the Midwest home. An interest in telling more of those stories led to organizing the development of an educational video series that will be used as a case study in this session.
Before production on this series, we asked ourselves: How do we authentically connect with and tell the stories of communities who are both underrepresented even within the field of AAPI studies and physically distant from APAC’s home in Washington, D.C.? The answer was a series of virtual community conversations, organized by APAC with the insights and connections of the Arab American National Museum (a Smithsonian Affiliate) and Reel Clever Films, a Detroit-based video production team working on the series. What emerged were six insightful, occasionally emotional, and surprisingly dissimilar conversations that entirely re-shaped the direction of the project, from a biographical focus to a thematic focus.
Speakers will discuss moments of surprising connection, emotion, and even conflict that emerged during these sessions. Attendees will walk away with practical advice for how to organize, facilitate, and use virtual community conversation sessions to create more nuanced, community-grounded work. Panelists will discuss challenges and successes in setting up, facilitating, and attending these conversations, how the conversations will be used in the video series, and how this form of community engagement can be expanded and improved. The session will conclude with practical advice for attendees on how to execute their own virtual community conversations, including how to develop a well-rounded list of invitees, write open-ended questions, manage moments of conflict or high-emotion, and how to incorporate content from these conversations into projects. Throughout the session, attendees will learn how partnerships between Affiliates and the Smithsonian can serve as valuable sources for local perspectives and connections, and how to build networks for lasting community engagement. NO breakout rooms in this session.
Close Details
— 15-minute break —
2:30 – 3:30 PM CONCURRENT SESSIONS
Inspiring Change Through Fostering Critical Community Conversations
(Audience: All staff at an organization)
Session Details
Session Details
Jesse Kramer, Director of Exhibits, Conner Prairie (Fishers, IN)
Glenn Perkins, Curator of Community History, Greensboro History Museum (Greensboro, NC)
Linda Norris, Senior Specialist, Methodology and Practice, International Coalition of Sites of Conscience
Jessica Yann, NAGPRA Program Manager, Michigan State University Museum (East Lansing, MI)
In 2022, representatives from nine Smithsonian Affiliates gathered online for monthly trainings and discussions about having conversations with communities served by each Affiliate as part of the Fostering Critical Conversations with Our Communities pilot. Each organization had a project aimed at connecting more deeply with a specific community. This session will share experiences from that pilot with a focus on how internal conversations among this community of museum professionals helped inspire and foster change. It will also look at challenges and setbacks to each of our projects. Building trust, identifying shared perspectives but different challenges, and encouraging empathy and learning foster community building in these projects, but they also fostered community within the pilot cohort. Can sharing inspiration and challenges facilitate building communities of practice in the field more broadly?
Panelists will provide brief overviews of the pilot, methodology, and experiences of participation and share what inspired us to participate in the pilot and what inspirations we derived through conversations with colleagues around practices of community building. The second half of the session will be facilitated breakout groups where we will discuss possibilities and roadblocks with each presenter facilitating. Participants will have an opportunity to share their own challenges and learn from how others have worked through similar stumbles. And hopefully it will inspire them to work on building their own different kinds of communities of practice. Breakout rooms will be used.
Close Details
Tranquil Tuesdays: Connecting Neurodiverse Guests with Nature
(Audience: All staff at an organization)
Session Details
Session Details
Kelsie Childs, Associate Director of Museum Exhibitions and Assistant Curator, Marie Selby Botanical Gardens (Sarasota, FL)
Kristie Geimer, Director of Clinical Services, Easterseals Southwest Florida
Anastasia Sallen, Associate Vice President for Education, Marie Selby Botanical Gardens
Selby Gardens’ Downtown Sarasota campus is often described as a sanctuary. An oasis. A place to escape the commotion of daily life.
Last fall, Selby Gardens introduced a new program to welcome and better accommodate community members who have sensory sensitivities. Tranquil Tuesdays opens up the Downtown Sarasota campus on select Tuesday evenings for private, complimentary access for guests who are neurodiverse and have sensory-sensitivities, as well as their family members and caretakers. Visitors have the opportunity to enjoy the beauty and peace of the outdoor gardens for an hour of quiet exploration without the usual daytime crowds, noise, and other distractions. This session will provide details on how this program became a reality and the relationships built with community partners who serve sensory-sensitive and neurodivergent individuals. Participants can learn how community partners and relationships were built, how the museum’s infrastructure needed to be developed along with external partners from the beginning, and how this can be replicated in other communities. Selby Gardens and one of their community partners will also discuss how they plan to evaluate Tranquil Tuesdays and share their reflections for strengthening the program. NO breakout rooms in this session.
Close Details
— 15-minute break —
3:45 – 5:00 PM
90-Minute WORKSHOP
Time for a Decolonial Turn? Making Your Case, Readying Your Organization & Doing Better as You Know Better
(Audience: All staff at an organization)
Session Details
Session Details
Brandon Linton, Cultural Principal, Loveless Linton, Inc.
Micah Parzen, CEO, Museum of Us (San Diego, CA)
Darrell Jackson, Co-Founder/Trustee, Stealing Culture/Museum of Us (San Diego, CA)
Kara S. Vetter, Senior Director of Cultural Resources, Museum of Us (San Diego, CA)
Orlando Serrano, Project Director, Decolonization Working Group, Center for Restorative History, Smithsonian’s National Museum of American History
This workshop will focus on the necessity, challenges, and rewards of decolonial work. More than 10 years after the publication of Amy Lonetree’s groundbreaking book Decolonizing Museums: Representing Native America in National and Tribal Museums “decolonization” is all the talk in museum circles today. Although still a confusing, loaded, and even prickly conceptual constellation for many, efforts to decolonize are gaining momentum throughout the field.
Unfortunately, such efforts are often met with fierce resistance. This resistance comes from within (trustees, leadership, staff, etc.) and without (donors, visitors, partners, etc.). Even Indigenous communities themselves have cried “foul” based on the continued trauma perpetrated upon them by museums, making the decolonial journey a challenging one, to say the least. As a result, while an increasing number of museums have begun to “talk the talk” of redressing settler colonialism’s harm to Indigenous communities, “walking the talk” in concrete, action-oriented ways has proved easier said than done.
The workshop will share the lessons learned by the Museum of Us on its decolonial journey over the past decade. It will discuss
- why we should all take decolonial work so seriously;
- what it can look like on the ground; and
- how to prepare for the journey ahead.
After attending this program, participants will have a concrete understanding of
- what decolonial work is;
- why it is so important;
- how to set the stage for decolonial work in their organization;
- how to develop an action plan for honoring a commitment to decolonial work.
Breakout rooms MAY be used.
Close Details
4:15 – 5:15 PM
Visitors Talk Back: Using Exhibitions to Spark Conversations
(Audience: Marketing, Communications, and Social Media, Education, Public Programs and Outreach, Curators and Collections, Exhibition)
Session Details
Session Details
Moderator: John Powell, Exhibit Developer/Writer, Smithsonian Exhibits
James Deutsch, Program Curator, Smithsonian Center for Folklife and Cultural Heritage
Daniel Ginsberg, Director, Education and Professional Practice, American Anthropological Association
Megan Smith, Senior Creative Developer, National Museum of American History
The most effective exhibitions aren’t monologues but conversations. Participatory talkback experiences encourage visitors to share their thoughts, opinions, and stories and allow them to become part of the exhibition. Join curators, educators, exhibition developers, and writers for a discussion about how to engage visitors in conversation.
This session will focus on two case studies: Girlhood (It’s complicated) at the National Museum of American History and World on the Move: 250,000 Years of Human Migration, a traveling exhibition organized by the American Anthropological Association and the Smithsonian Center for Folklife and Cultural Heritage. NO breakout rooms in this session.
Close Details
Wednesday, November 1
All times are in EASTERN TIME.
Click on “Session Details” to toggle more information about each session.
Registration for individual sessions is not required unless otherwise noted.
12:00 – 1:30 PM
Building Authentic and Collaborative Futures with our Communities
(Audience: All staff at an organization) (90 Minute Session)
Session Details
Session Details
Ruth Ann Hattori, Marketing Director, National Museum of the Pacific War (Fredericksburg, TX)
Jonathan Goldman, Chief Curator, B&O Railroad Museum (Baltimore, MD)
Are you concerned that your content is becoming less relevant? Or maybe that your audiences are shrinking or feeling less connected to you? Are your guests less and less representative of your local community? How do you change this trajectory?
It starts with building or rebuilding relationships with our entire community. Many museums are striving for more diversity, to feel more connected to their neighbors, or to feel confident that their mission is shared by the community. In a world that can appear to have many truths, it more is more important than ever that we are strategic and thoughtful about whose stories we tell and what narratives we curate into “the story.”
In today’s cultural landscape, every institution faces an ongoing challenge of relating to a public whose values and interests are rapidly changing. Museums are still trusted, but we too, must ensure that we remain relevant to our visitors’ lives in the moment. Connecting those dots can be challenging. This session will review both the internal and external conversations that can take place to foster this process, show some case studies of how community-engaged content can result in profound new experiences, and facilitate some practical tools attendees can use to foster new narratives in their institutions. No breakout rooms in this session.
Close Details
12:30 – 1:30 PM
Critical Conversations: How Applying Interactive Technologies Can Facilitate and Expand Visitor Engagement Around Climate Change
(Audience: Education, Public Programs and Outreach, Curators and Collections)
Session Details
Session Details
Denice Blair, Director of Education, Michigan State University Museum (East Lansing, MI)
Carol Bossert, Program Manager for Science, Smithsonian Institution Traveling Exhibition Service (SITES)
Jason Fagan, Student, Michigan State University
Sean Hughes, Student, Michigan State University
Vanshika Kadian, Student, Michigan State University
Emily Paterson, Student, Michigan State University
Jamily Ramos De Lima, Student, Michigan State University
Nicole Stocks, Student, Michigan State University
Rachel Tiv, Student, Michigan State University
Caroline White, Education and Learning Manager, CoLab Studio, Michigan State University Museum
Using the collaboration around increasing accessibility for the SITES exhibition Knowing Nature: Stories of the Boreal Forest as an example, this session examines the ways that interactive technologies can further facilitate meaningful dialogue and reflection around complex global challenges like climate change. This session will discuss the ways that robust, participatory dialogue with key advisors shaped the direction of Knowing Nature as well as how supplemental interactive engagements can facilitate further avenues for visitors to reflect and converse around exhibition topics.
The MSU Museum team worked to develop two supplemental technologies designed to increase the accessibility and further examine the exhibition content. The first technology features the use of radio-frequency identification (RFID) technology to create a “digital concierge” app. The second includes a student-designed digital game that aims to further reinforce the exhibition learning objectives and create additional opportunities for visitors to think about the individual and collective ways that they can take action.
Throughout the presentation we will discuss the strategies, challenges, and opportunities that come with design conversations around both exhibitions and digital initiatives. Audiences will learn strategies for formulating museum projects in dialogue with partners and for approaching digital initiatives in a user-centered way. During breakout rooms, panelists and participants will discuss the ways that dialogue with visitors and advisors has transformed their museum approaches and initiatives. Audience members will also discuss and learn how the small scale and larger scale ways the lessons learned from implementing these technologies might be leveraged at their own institution. Breakout rooms will be used in this session.
Close Details
— 15-min break —
1:45 – 2:45 PM CONCURRENT SESSIONS
Not Your Typical Internship: How Collaborative Partnerships Can Transform a Learning Experience
(Audience: All staff at an organization)
Session Details
Session Details
Elizabeth Fingar, Communications and Professional Development Manager, Smithsonian Affiliations
Carrie Fox, Educator, Oklahoma History Center (Oklahoma City, Oklahoma)
Parisa Vega, Youth Advocate, Smithsonian Leadership for Change Internship, University of California, Irvine
Nicholas Aguirre Zafiro, Youth Advocate, Smithsonian Leadership for Change Internship, George Washington University
Interested in a different internship model? Join this session to learn how Smithsonian Affiliations, Emerson Collective, and the George Washington University shifted the traditional norm of an internship from organizational need to student learning and leadership experience. Learn why this model works, regardless of its challenges, and how you can replicate a similar model or participate in the 2024 program.
For the past three years, Smithsonian Affiliations, in collaboration with the Emerson Collective, has developed an internship program that reaches students in nearly every state with the help of Smithsonian and Smithsonian Affiliate organizations. An innovative initiative driven by a shared belief in the power of young people to lead, the internship strengthens students’ understanding and commitment to social justice and leadership. This model aims to provide workplace-based experience, professional mentoring, and provides a more impactful learning experience than a typical internship. Undergraduate students from HBCUs, rural areas, first-generation college students, and community colleges are targeted to shift the focus from students who can afford to participate in an internship to those who will be most impacted by an internship. Hear from program alumni and administrators during this session. NO breakout rooms in this session.
Close Details
Using Data to Guide Sustainability Conversations: Insights and Opportunities for Action
(Audience: Marketing, Communications, and Social Media, Education, Public Programs and Outreach, Exhibition)
Session Details
Session Details
Brian Mandell, Division Director of Curriculum, Digital Media, & Communications, Smithsonian Science Education Center
Heidi Gibson, Manager of Global Goals Series, Smithsonian Science Education Center
In this session, presenters will review results from recent national and international research about teacher and administrator attitudes towards sustainability topics. This high-level data will be combined with sharing results from an in-depth exploratory research project on BIPOC student changes after engaging in classroom experiences centered around environmental justice. We will discuss changes in students’ ability to imagine a more sustainable future and then, as a group, will focus on opportunities for action presented through the data as we seek to answer the question, “What is needed to make sustainability conversations relevant and resonant?” Breakout rooms MAY be used in this session.
Close Details
— 15-min break —
3:00 – 4:00 PM
For Teens, By Teens: Cultivating Authentic and Reciprocal Relationships Through Student-Driven Programs
(Audience: Education, Public programs and Outreach, Professional Development and Volunteer staff)
Session Details
Session Details
Drew Whatley, Education Manager, Whatcom Museum (Bellingham, WA)
Ben Lann, Youth Advisory Council Member, Whatcom Museum, Bellingham High School
Sarah Cappo, Teen Programs Manager, Smithsonian’s Hirshhorn Museum and Sculpture Garden
Learn how digital programs like podcasting can be used as tools to express fresh perspectives at your institution. This discussion uses the example of Aurora, a student led podcast supported by the Whatcom Museum through the Museum’s Youth Advisory Council (YAC), as an example and model for implementing similar community driven projects at other organizations. Through a combination of practical advice and meaningful conversation from a student’s perspective as well as museum educators, panelists will share the impact a program can have and the authentic and reciprocal relationships that can grow when the students are in the driver’s seat. This session hopes to inspire others to think outside the box while providing practical examples. NO breakout rooms in this session.
Close Details
— 15-min break —
4:15 – 5:15 PM CONCURRENT SESSIONS
How to Survive: Approaching Care and Sustainability as Holistic Endeavors in Museum Work
(Audience: Marketing, Communications, and Social Media, Education, Public Programs and Outreach, Curators and Collections, Exhibition staff)
Session Details
Session Details
Rachel Boesenberg, Assistant Curator, Anchorage Museum (Anchorage, AK)
Francesca Du Brock, Chief Curator, Anchorage Museum
John Hagen, Curator of Arts and Initiatives, Anchorage Museum
Ryan Kenny, Deputy Director & Chief Operating Officer, Anchorage Museum
Chinese American activist and philosopher Grace Lee Boggs once said, “The only way to survive is by taking care of one another.” Guided by this idea, Anchorage Museum staff share their experiences developing How to Survive, an exhibition grounded in care for each other and care for the planet.
A central concern in creating How to Survive was to explore how ideas of care and sustainability presented within artworks could extend to the practice of exhibition-making. Many of the large installations were fabricated in Anchorage through long-distance collaboration with artists, using local repurposed and waste materials. We chose to work primarily with artists who have social, educational, skill-sharing, or activist elements embedded in their practices, which helped to prioritize relationships and embrace risk over aesthetic perfection.
While many of these decisions helped reduce our carbon footprint, they require an increased amount of staff time, energy, and emotional output. This led us to consider sustainability as a more holistic endeavor encompassing nearly every aspect of museum work. Addressing exhibition curation, design, fabrication, and community outreach, and staff wellness, panelists will share test cases and learnings. The emphasis here is on process, learning, and sharing, acknowledging that there is not a one-size-fits-all perfect solution. NO breakout rooms in this session.
Close Details
Keeping It Local: Adapting Build-It-Yourself Exhibits to Enhance Community Relevance
(Audience: Education, Public Programs and Outreach, Exhibition staff)
Session Details
Session Details
Allison Cosbey, Manager of Exhibit Development, Conner Prairie (Fishers, IN)
Jason Allen, Project Director, Smithsonian Institution Traveling Exhibition Service (SITES)
How can we build relevance when implementing another institution’s traveling or temporary exhibit? Speakers will use a case study from Conner Prairie as an example of the ways in which a build-it-yourself (BIY) exhibition can be adapted and provide many opportunities for engagement and impact the communities in which they are hosted.
Using the successful implementation of Habitat, a SITES BIY exhibit, as a case study, Allison Cosbey from Conner Prairie will share the ways staff augmented and adapted the exhibit to tell local stories and highlight talent in their community. Panelists will discuss the opportunities presented by BIY exhibits—and the challenges—and brainstorm ways we can make these experiences even more relevant to the communities we serve. NO breakout rooms in this session.
Close Details
Thursday, November 2
All times are in EASTERN TIME.
Click on “Session Details” to toggle more information about each session.
Registration for individual sessions is not required unless otherwise noted.
12:00 – 1:00 PM
Reach for the Stars: Local Audiences, National Impact
(Audience: Education, Public Programs and Outreach)
Session Details
Session Details
Shauna Edson, Astronomy Education Specialist, National Air and Space Museum
Rebecca Gould, Director of Education, San Diego Air & Space Museum (San Diego, CA)
Emily Margolis, Curator, Space History, National Air and Space Museum
Sofia Soto Sugar, Museum Program Specialist, National Air and Space Museum
The National Air and Space Museum is preparing for the 2024 eclipse and would like to collaborate with Affiliates. This discussion will focus on sharing best practices, lessons learned and goals of fostering decentralized national programs that are relevant to local communities. Using Sally’s Night as an example of a program that nurtures science discussions and activities with all types of audiences and provides a sense of wonder to all participants, speakers will show how this model can strengthen an organization’s reach to new and diverse audiences through engaging, educational experiences. Speakers will highlight how the conversations—both internally and externally—informed their shared work, review the lessons learned on how critical Smithsonian Affiliates are in engaging a national audience, and explore how to leverage these lessons. Speakers will open the discussion for applying these approaches and lessons learned on the 2024 total eclipse using a similar model in hopes to reach even more communities.
Sally’s Night is an annual event started by the National Air and Space Museum in 2020. The program was conceived to celebrate the anniversary of Sally Ride becoming the first American woman in space and to honor her legacy by highlighting the role of women and other underrepresented genders in STEM so that young people can envision themselves in these careers. Sally’s Night 2023 included an in-person DC celebration at the Washington Nationals baseball stadium with hands-on educational activities and a national campaign in partnership with Smithsonian Affiliates, who each marked the event with educational activities, guest speakers, and other festivities in their own communities. These approaches grew out of conversations and intentional planning between NASM and the Affiliates. The national campaign was supported by the Smithsonian American Women’s History Initiative Pool Fund. NO breakout rooms in this session.
Close Details
12:30 – 2:00 PM (90-minute session)
Curating History While Embracing Community Diversity
(Audience: All staff at an organization)
Session Details
Session Details
Trey Crumpton, Manager of Visitor Experience, Mayborn Museum, Baylor University (Waco, TX)
Amber Hansen, Public and Community Engagement Coordinator, Mayborn Museum, Baylor University
Christina Kastell, Curator of History and Anthropology, Putnam Museum and Science Center (Davenport, IA)
Kelly Lao, Vice President of Museum Experiences, Putnam Museum and Science Center
Cindee Millard, Public & Community Engagement Manager, Mayborn Museum
Nora Moriarty, Curatorial Project Coordinator, Putnam Museum and Science Center
How do museums navigate conversations with communities on the subjects that matter to us all? How are exhibitions and programs reimagined with special emphasis on community partnership and community curators? Museums have the opportunity and obligation to realign their offerings to address the needs and interests of their greater communities.
Speakers from Baylor University’s Mayborn Museum will outline and discuss their methods of developing these conversations by connecting to their communities and making space for new voices. Discussion will examine the traditional role of museums in public engagement along with examples of the areas in which the Mayborn Museum fosters relationships with their communities in Waco, TX. The Putnam Museum and Science Center recently renovated and reimagined the regional history exhibition. Over the course of 3 years, the museum, in tandem with partners, changed the narrative of whose history is being told and made sure that visitors can imagine and see themselves within the walls of the exhibition. This session will outline the successes and challenges from both organizations and use an interactive worksheet to assist participants in formulating their own plan for building constituent relationships with community partners. Breakout rooms will be used in this session.
Close Details
1:15 – 2:15 PM
What’s an Image Worth?
(Audience: All staff at an organization)
Session Details
Session Details
Kathrin Halpern, Project Director, Smithsonian Institution Traveling Exhibition Service (SITES)
Mary McCulla, Project Manager, U.S. Department of the Interior
Rene Rodgers, Head Curator, Birthplace of Country Music Museum (Bristow, VA)
Whether it’s finding the perfect images to convey key ideas in your next exhibition, celebrating your organization’s successes in a publication, or sharing updates on social media, the need for good images is everywhere in the working life of a museum. So, what’s an image worth? A thousand words? Not if those words come as negative press or the threat of a lawsuit. Is it $1,000? It might be, or that might break the budget. How much staff time can you dedicate to obtaining the images you need? And how do you know which images you’re allowed to use and which require extra permissions?
This is a session for non-lawyers who need to engage with the use of images in their positions. Come learn more about best practices when dealing with image rights—including strategies for finding low/no-cost image resources, important legal and ethical considerations when making image selections, and knowing when it’s time to go ask your organization’s legal counsel for guidance. NO breakout rooms in this session.
Close Details
— 15-minute break —
2:30 – 3:30 PM CONCURRENT SESSIONS
The Challenges of Ethical Documentation in Collections Management Systems
(Audience: Curators, Collections)
Session Details
Session Details
Raven Begell-Long, Intern, Collection Information and Asset Management, National Museum of the American Indian
Hali Dardar, Language and Media Project Manager, Smithsonian Center for Folklife and Cultural Heritage
Erika Heacock, Interim Collections Manager of Anthropology, Denver Museum of Nature and Science (Denver, CO)
Kara Lewis, Collection Information System Administrator and Analyst, National Museum of the American Indian
Integrating community knowledge into collection management practices is integral in fostering relationships which empower, rather than disempower, communities of origin. As museums have been incorporating more collaborative and shared stewardship practices into their collections management responsibilities, they are tackling the challenges of ethical documentation. The methods they use are inevitably informed and frustrated by the structures and functionalities of commercial off-the-shelf collections management systems. Panelists will discuss experiences and challenges that they have faced in ethical documentation using collections systems, describing successes and frustrations, and visualizing opportunities for future improvement. This will bridge the cross-institutional gap to highlight and build strategies around collective issues that museums face in incorporating and prioritizing community knowledge. The conversation will connect users that use collection systems such as EMu, TMS, PastPerfect, Mimsy, and others. NO breakout rooms in this session.
Close Details
Building Community: The Buffalo Bill Center of the West Indian Education for All Programs
(Audience: All staff at an organization)
Session Details
Session Details
Heather Bender, Native Education Outreach Specialist, Buffalo Bill Center of the West (Cody, WY)
Luke Deurmier, Interpretive Specialist, Buffalo Bill Center of the West
Jordan Dresser, Curator of Collections, Fort Collins Museum of Discovery
At the Buffalo Bill Center of the West, staff create space for Indigenous knowledge keepers, make connections between Indigenous communities and statewide educators, and curate resources for teachers to use in their classrooms. Education staff from the Center as well as Indigenous educators will share their efforts to build a sustainable community of teachers and Indigenous knowledge keepers in support of Wyoming’s Indian Education for All standards.
The Buffalo Bill Center of the West servers as a connector for a wide range of educational communities in the extremely rural state of Wyoming. Through Zoom, the Center has been able to create virtual professional learning communities that support educators as well as Indigenous knowledge keepers. These are flexible, adaptable, and inclusive. The Center can work with a few individuals in a community or an entire school or district depending on the needs. This flexibility has allowed the Center to adapt to changing education climates/needs and begin to expand regionally.
This model has broad applications to diversity, equity, access, and inclusion initiatives nationwide. Join this interactive session and be part of building your own community of resources and see how one museum’s strategy can be replicated in your community. NO breakout rooms in this session.
Close Details
— 15-minute break —
3:45 – 4:45 PM Closing Conversation Starter Session Details Close Details
Engaging With Gen Z: A Conversation About the Past, Present, and Future of Our Country
(Audience: All staff at an organization)
Session Details
Introduction by Norman Burns, President, Chief Executive Officer, Conner Prairie (Fishers, IN)
Alex Edgar, Fellow, Made By Us
Caroline Klibanoff, Executive Director, Made By Us
Jasmine Lewis, Fellow, Made By Us
As we look toward the nation’s 250th birthday in 2026, how can we engage our full community—especially Gen Z—in conversations about the history and future of our country? Research shows that this generation is looking for different things from museums and cultural organizations and has different views of things like the nation’s 250th. Join Caroline Klibanoff, executive director of Made by US, along with Gen Z-ers, as they paint a portrait of Gen Z. Then we’ll engage in an interactive exchange to help us think about how our organizations can engage Gen Z and other audiences in intentional ways that support their specific needs and wants. NO breakout rooms in this session.
Friday, November 3
All times are in EASTERN TIME.
Click on “Session Details” to toggle more information about each session.
Registration for individual sessions is not required unless otherwise noted.
12:00 – 1:00 PM
Affiliate Executive Leadership meeting (by invitation only)
1:00 – 2:00 PM
Informal Discussion Session
Smithsonian Exhibits: Learn More About Potential New Offerings and Direct Access
Session Details
Session Details
Matthew O’Connor, Acting Director, Smithsonian Exhibits
Smithsonian Exhibits services the entire Smithsonian community, from the big-name museums to behind-the-scenes offices, averaging 200 projects a year—from multi-million dollar exhibits to single graphic panels. They are now interested in extending these services to Smithsonian Affiliates and welcomes the opportunity to talk with Affiliate staff about your exhibit and design needs. Join and share your thoughts and explore how the Smithsonian might support the needs of our Affiliate network. Registration required
Close Details
2:00 – 3:00 PM
Affiliate Executive Leadership meeting (by invitation only)
Many places in the Americas have been home to different Native Nations over time, and many Indigenous people no longer live on lands to which they have ancestral ties. We recognize this is a complex subject and together we acknowledge the Native Peoples on whose ancestral homelands we all gather, as well as the diverse and vibrant Native communities who make their home here today.
Our hope is that together we can take steps towards not only acknowledging the past, but towards understanding and healing actions in the future.
—Smithsonian Affiliations Land Acknowledgement
Registration Fees:
Registration includes all 3 days of the conference. There are no single day or single session options.
Affiliate Institution- $150.00
Institutional registration must include at least 3 staff, up to 12.
Affiliate Staff (Individual registration)- $75.00
Speaker- $50.00
Speakers may join their session at no cost. If speakers are interested in joining any additional sessions, Speaker registration will apply. Affiliate speakers are encouraged to take advantage of the Affiliate Institution rate.
Smithsonian Staff- Free
Please email FingarE@si.edu to inquire if we have space for interns and/or volunteers.
Affiliate Leadership Meetings only- Free
Executive Leadership meetings are only for executive level staff at Affiliate organizations and invited Smithsonian guests.
QUESTIONS?
Payment questions:
Natalie Wimberly
WimberlyN@si.edu
All other conference questions:
Elizabeth Fingar
FingarE@si.edu
The Smithsonian Affiliations National Conference is for current Smithsonian Affiliates and Smithsonian staff members only. If you are interested in learning more about a Smithsonian Affiliation, please visit our Applying for Affiliation pages.