If my proposal is accepted, I understand the Smithsonian intends to record the Affiliations Conference sessions (“Event”) and webcast and publicly share the recording, for example on its websites following the conference. In consideration of the opportunity to speak at the Event, I agree to the following terms and conditions:
1) I hereby give permission to the Smithsonian, and those authorized by the Smithsonian, to film, photograph, and otherwise record me, my name, likeness, voice, image, and any statements I make during the Event and any audiovisual materials (e.g., video, audio, music, photography, etc.) that I provide in advance of or present at the Event (the “Recordings”), and to use, edit, cut, duplicate, publish, distribute, publicly display or publicly perform the Recordings, in whole or in part, in any media now known or later developed (including but not limited to exhibitions, education, online, public programs, publications or promotions), in perpetuity and worldwide, without further notification or approval. I give these rights without any expectation of compensation and on an irrevocable basis.
2) I represent that the content that I contribute to the Recordings, or in advance of the Recordings (e.g., head shot or bio) is original and either that: (a) I am the owner of all rights, including but not limited to copyright, in all the audiovisual materials provided or presented; or (b) if a third party owns rights in some of the audiovisual materials incorporated in my presentation or materials provided, I have a license from the rights owner(s) to use such audiovisual materials as described in paragraph 1 and I have provided a copy of such license to the Smithsonian, if requested; or (c) my use of third party materials qualifies as a fair use within the meaning of U.S. copyright law and I have provided relevant information to the Smithsonian about such third party content (please see www.copyright.gov/fls/fl102.html for considerations and limitations on claiming fair use).
3) I release and hold harmless the Smithsonian from any claim, action, or demand arising out of the Smithsonian’s use of the Recordings, my name, likeness, voice, statements, image, biographic or other information, and/or my audiovisual materials, as permitted under this Agreement.
4) I will notify the Smithsonian promptly if, due to an emergency, I am unable to participate in the Event. I understand also that the Smithsonian will notify me if circumstances prompt a change to or cancellation of the Event at any time, and such will not give rise to any claims.